With the exception of the high dollar enterprise version QB has a name limit, the dreaded 14,500 number.

Bring up QB and hit F2 (the function key) this screen tells you a world about your installation, but some of it is not to be trusted. As an example my screen says

Date First Used – 2/18/2006

Integrated applications last accessed – 7/27/2007 (I don’t have or use integrated applications- pretty good though huh? Accessed an application I do not have before I ever got the program installed) Well Charlie pointed out the error of my ways in his comment, when I looked at preferences>integrated applications there sits my DYMO label maker – I forgot I had added it, but the date is still screwy, I added it in 2008.

Mine also has something called an on-line billing token and a shopping source token – both of which I have no idea what they are, and when I asked QB they said they weren’t used anymore and shouldn’t be there.

But anyway, right side, toward the bottom is a window, that tells you total accounts and total names. If the number seems high to you, that is because QB counts inactive items too. As I understand it, everything in that window is a name, and counts toward the magic number.

But you can delete items that have not been used in a transaction and it lowers the number.

You can merge items and it lowers the number.

Charlie actually sat down and ran the numbers (much more patience than I do – thanks Charlie) here are his results.

* Pro and Premier – you can have 14,500 items.

* Enterprise (current versions) – you can have unlimited items, but if you get over 100,000 it is supposed to slow down noticeably (I can’t confirm that part, but I did create a file with over 100000 items in a test).

* Names, which includes Vendors, Customers, Employees and “other names”, each are individually limited to 10,000 entries, AND the TOTAL of all names is limited to 14,500